Overview Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Responsibilities GENERAL SUMMARY: The Assistant provides administrative support to one Senior Director and one Director which includes managing correspondence, calendar, mail, travel arrangements, and appointments, in addition to other administrative duties including data entry and spreadsheet management. The ability to multitask is required. Embody Dana-Farber's Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication. Responsible for assisting the entire Division with reaching financial goals. APPLICATION REQUIREMENTS: Resume and cover letter required with application submission. PRIMARY DUTIES AND RESPONSIBILITIES: Handle specific projects pertaining to disease centers and physicians staffed by Senior Director and Director; assist Senior Director in supporting one Visiting Committee by managing logistics, meeting materials, minutes, faculty needs, action items, etc.; Assist in tracking prospects/donors, keeping prospect records current in database, completing cultivation/stewardship steps, and conducting research on prospects/donors; Assist the Senior Director and Director in meeting management, coordination and logistics (including booking space, confirming donor visits, overseeing travel arrangements, coordinating calendars, preparing meeting materials and minutes); Respond to calls and visits from major donors, prospective donors, faculty and staff; Assist in development and production of written material such as mailings, letters, and acknowledgements, memos, reports, proposals, and briefings; Process gifts and pledges in coordination with office protocols. Respond to requests from donors/prospects, volunteers, and faculty; Develop and maintain a strong working knowledge of ClearView, Microsoft Office, JasperSoft, and other software systems used by the Philanthropy office; Provide back-up support for other Directors and Associate/Assistant Directors as needed and front desk as requested. SUPERVISORY RESPONSIBILITIES: Reports to one Senior Director and Director of Principal & Major Gifts. Independent decision-making on day-to-day tasks and good judgment is required for dealing with Institute donors, trustees, and senior staff, and confidential information. Qualifications MINIMUM JOB QUALIFICATIONS: Associate degree and/or administrative training degree required. As this level position is often considered a ?base? for someone pursuing a career in Philanthropy, a Bachelor's degree is preferred. 0-2 years of administrative experience. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills and ability to manage a variety of projects and multitask in a fast-paced organization are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Solid computer skills. PATIENT CONTACT: No. WORKING CONDITIONS: Work station located in typical office setting. Some over-time or weekend work is required. Some use of personal vehicle for business purposes may be required. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law. PI111346918
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