provides secretarial clerical and administrative support services including
scheduling of meetings and appointments screening calls preparing
correspondence taking minutes of meetings maintaining patient records
preparing statistical analyses etc.
Schedules priorities assigns work to and reviews performance of
subordinate clerical workers.
Coordinates the efficient
flow of work through an assigned area of responsibility. Prioritizes and assigns work to subordinate
clerical personnel reviews work for accuracy grammar punctuation
completeness and format. Provides
functional guidance regarding clerical operations policies and procedures of
employees recommends selection completes performance appraisals recommends corrective action up to and including
termination and recommends salary adjustments where appropriate.
calendar without prior clearance. Schedules
meetings and appointments arranges travel accommodations. May prepare agendas gather pertinent data
for dissemination and attend meetings to take compose transcribe and
Answers telephone and
receives visitors. Ascertains needs
establishes priorities and investigates background material. Responds to those inquires within the level
of responsibility and authority relaying other calls to the appropriate
Prepares and maintains a
variety of reports and documents (often of a confidential nature) requiring
file search interpretation and compilation of data (i.e. budget reports
billing grant proposals time sheets etc.)
May prepare statistical analyses for number of patients type of
treatment or service provided number of discharges tray census dietary
statistics report or other reports requiring compilation tabulation and/or
display of data.
Composes rough and final
drafts of memos correspondence and reports utilizing knowledge of
situation. Signs routine correspondence
in own name. May coordinate information
in order to prepare department newsletter designs and prepares cover letter
Completes a variety of typing
tasks including correspondence personnel profiles agendas manuscripts records
charts statistical tables forms etc. which may require knowledge of medical
terminology. May take transcribed
May gather information and
prepare billing for service rendered sending as appropriate to an individual
or third party payer. Maintains
appropriate records for budgetary purposes.
Establishes maintains and
revises as necessary records and filling systems often handling highly
confidential materials such as budget payroll patient and personnel
data. Proposes changes in work
procedures to more effectively coordinate flow of work through area of
Records and monitor
expenditures against budget alerts supervisor of possible areas of concern.
Maintains inventory and
orders office/medical supplies at own discretion but according to knowledge of
usage patterns and within established guidelines. Prepares and follows up on purchase orders.
Performs library research in
order to secure materials or guide supervisor to appropriate source and to
prepare bibliographies on a given topic.
May maintain departmental resources library.
Performs clerical duties
using such equipment as calculator copy machine word processor typewriter
and transcription equipment. Opens
sorts and distributes mail. Answers routine
requests maintains time sheets for personnel processes requests for checks
and expense vouchers.
Performs duties of
subordinate clerical staff due to absence or if workloads require.
Performs other duties as
Work requires in addition to
the skills normally obtained through High School one year of formal
secretarial/business education or its equivalent. Medical terminology may also be required.
Interpersonal skills to
effectively interface with Hospital personnel and persons from outside the
Hospital such as vendors patients etc. and to direct the activities of a
subordinate clerical group.
Analytical ability in order
to search records interpret materials and prepare a variety of reports and
Written and oral skills to
prepare and review a variety of reports documents correspondences and to
effectively communicate policies and procedures.
Ability required to operate a
dictation machine and related equipment.
Organizational ability to
prioritize and assign work and to develop and maintain records and filing
Proficient computer and
typing skills to prepare a variety of reports documents and correspondence.
Ability to exercise
considerable independent judgement requiring knowledge of department policies
Between one to two years
progressively more responsible experience acquiring secretarial skills and
experience-based knowledge of support functions ability to effectively
coordinate an efficient work flow exercise independent judgement and to
develop interpersonal/communication skills.
Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Lifespan is a VEVRAA Federal Contractor.
Location: Rhode Island Hospital USA:RI:Providence
Work Type: Full Time
Shift: Shift 1
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.