• Lifespan Corporation
  • $56,135.00 -83,220.00/year*
  • Providence , RI
  • Administrative/Clerical
  • Full-Time
  • 25 Broadway


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Summary:

Under general supervision

provides secretarial clerical and administrative support services including

scheduling of meetings and appointments screening calls preparing

correspondence taking minutes of meetings maintaining patient records

preparing statistical analyses etc.

Schedules priorities assigns work to and reviews performance of

subordinate clerical workers.

Responsibilities:

Coordinates the efficient

flow of work through an assigned area of responsibility. Prioritizes and assigns work to subordinate

clerical personnel reviews work for accuracy grammar punctuation

completeness and format. Provides

functional guidance regarding clerical operations policies and procedures of

the department.

Interviews prospective

employees recommends selection completes performance appraisals recommends corrective action up to and including

termination and recommends salary adjustments where appropriate.

Maintains supervisor?s

calendar without prior clearance. Schedules

meetings and appointments arranges travel accommodations. May prepare agendas gather pertinent data

for dissemination and attend meetings to take compose transcribe and

distribute minutes.

Answers telephone and

receives visitors. Ascertains needs

establishes priorities and investigates background material. Responds to those inquires within the level

of responsibility and authority relaying other calls to the appropriate

individual.

Prepares and maintains a

variety of reports and documents (often of a confidential nature) requiring

file search interpretation and compilation of data (i.e. budget reports

billing grant proposals time sheets etc.)

May prepare statistical analyses for number of patients type of

treatment or service provided number of discharges tray census dietary

statistics report or other reports requiring compilation tabulation and/or

display of data.

Composes rough and final

drafts of memos correspondence and reports utilizing knowledge of

situation. Signs routine correspondence

in own name. May coordinate information

in order to prepare department newsletter designs and prepares cover letter

forms etc.

Completes a variety of typing

tasks including correspondence personnel profiles agendas manuscripts records

charts statistical tables forms etc. which may require knowledge of medical

terminology. May take transcribed

dictation.

May gather information and

prepare billing for service rendered sending as appropriate to an individual

or third party payer. Maintains

appropriate records for budgetary purposes.

Establishes maintains and

revises as necessary records and filling systems often handling highly

confidential materials such as budget payroll patient and personnel

data. Proposes changes in work

procedures to more effectively coordinate flow of work through area of

responsibility.

Records and monitor

expenditures against budget alerts supervisor of possible areas of concern.

Maintains inventory and

orders office/medical supplies at own discretion but according to knowledge of

usage patterns and within established guidelines. Prepares and follows up on purchase orders.

Performs library research in

order to secure materials or guide supervisor to appropriate source and to

prepare bibliographies on a given topic.

May maintain departmental resources library.

Performs clerical duties

using such equipment as calculator copy machine word processor typewriter

and transcription equipment. Opens

sorts and distributes mail. Answers routine

requests maintains time sheets for personnel processes requests for checks

and expense vouchers.

Performs duties of

subordinate clerical staff due to absence or if workloads require.

Performs other duties as

assigned.

Other information:

BASIC

KNOWLEDGE:

Work requires in addition to

the skills normally obtained through High School one year of formal

secretarial/business education or its equivalent. Medical terminology may also be required.

Interpersonal skills to

effectively interface with Hospital personnel and persons from outside the

Hospital such as vendors patients etc. and to direct the activities of a

subordinate clerical group.

Analytical ability in order

to search records interpret materials and prepare a variety of reports and

documents.

Written and oral skills to

prepare and review a variety of reports documents correspondences and to

effectively communicate policies and procedures.

Ability required to operate a

dictation machine and related equipment.

Organizational ability to

prioritize and assign work and to develop and maintain records and filing

system.

Proficient computer and

typing skills to prepare a variety of reports documents and correspondence.

Ability to exercise

considerable independent judgement requiring knowledge of department policies

and procedures.

EXPERIENCE:

Between one to two years

progressively more responsible experience acquiring secretarial skills and

experience-based knowledge of support functions ability to effectively

coordinate an efficient work flow exercise independent judgement and to

develop interpersonal/communication skills.

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Lifespan is a VEVRAA Federal Contractor.

Location: Rhode Island Hospital USA:RI:Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union



* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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